Church Administrative Assistant 

Position Overview

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The ideal candidate is someone who enjoys serving others, communicates professionally, maintains confidentiality, and thrives in a faith-based environment. This position supports the Pastor, church staff, committees, and congregation through administrative organization, communication, record keeping, and bookkeeping assistance.

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Reports To

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Lead Pastor, in coordination with the Staff-Parish Relations Committee (SPRC).

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Qualifications

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• The ideal candidate will demonstrate:

• Relevant administrative or office experience preferred

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• A friendly, welcoming, and professional demeanor

• Ability to maintain confidentiality and discretion

• Dependability and punctuality

• Working knowledge of computers, office equipment, email, and phone systems

• Ability to work independently and complete tasks with minimal supervision

• Attention to detail and ability to meet deadlines

• A cooperative spirit and heart for serving in ministry

• Primary Responsibilities

 

Office & Communication Support

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• Serve as the first point of contact for the church through in-person, phone, and email communication

• Answer and direct phone calls in a timely and professional manner

• Maintain voicemail and communication systems

• Communicate with church staff, members, committees, and community groups as needed

•  Knowledge of MS Office Suite, Google Workspace, and  Publisher

 

Calendar & Event Coordination

• Maintain the master church calendar and facility use schedule

• Coordinate communication related to church events and building use

•  Serve as liaison between church leadership, congregants, committees, and outside groups

 

Worship & Ministry Support

• Prepare weekly bulletins, inserts, and special publications

• Assist with funeral bulletins and other worship materials as directed by the Pastor

• Track worship attendance records

• Maintain historical bulletin and worship records

 

Administrative & Record Keeping

• Maintain church membership records and directories

• Record baptisms, marriages, confirmations, births, deaths, and transfers

• Maintain yearly church reports and Charge Conference materials

• Keep office files and procedural manuals organized and up to date

 

Financial & Office Support

• Assist with bookkeeping responsibilities as assigned

• Support the Financial Secretary and Treasurer with accurate record keeping and reporting

• Order and maintain office and worship supplies

• Manage church keys and maintain key records

• Pick up and distribute church mail and maintain postage supplies

 

Congregational Care & Assistance

• Assist with Helping Hands documentation and record keeping

• Record memorials and honorariums and coordinate acknowledgements

• Support volunteers and new staff with office procedures and equipment usage

 

Additional Duties

• Maintain a clean, organized, and professional office environment

• Other duties as assigned to support the ministry and mission of the church

• We are looking for someone who:

• Loves working with people

• Has a servant’s heart

• Is dependable and trustworthy

• Can balance multiple responsibilities with grace and professionalism

• Desires to support the mission and ministry of the local church

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Please email resume to  tonym@rehobethumc.org or carlastutts1220@gmail.com

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Rehobeth UMC is an equal opportunity employer.